Executive Assistant II in the Accommodation and Facilities Unit   [RF: 2024/25-FT-146-JDB]

Duties:  The appointee will assist in the daily operations of the Learning Centres, provide enrolment services such as application processing, fees collection and enquiries handling, arrange teaching equipment and classroom set-up, prepare statistics and regular reports, handle repair/maintenance and miscellaneous requests, follow up facility management issue and campus support services, liaise with internal and external parties and perform general administrative duties.  Shift duties (including weekends and public holidays) and overtime work may be required.

Requirements:  (a) (i) Level 2 or equivalent or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or equivalent; or (ii) Level 2 / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent; and (b) met the language proficiency requirements of Level 2 or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent.   An Associate Degree or a Higher Diploma will be an advantage.  Candidates should have good written and spoken English and Chinese (both Cantonese and Putonghua), strong interpersonal and customer service skills, experience to handle contractors/suppliers, and proficiency in computer skills including Microsoft Office and Chinese word processing.  The appointee should be a good team player with excellent interpersonal and communication skills.  He/She should have the ability to work under severe time pressure independently and demonstrate ownership at work. He/She should also perform any other ad hoc duties as assigned.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience.  The contract will normally be for 2 years with the possibility of renewal subject to review.  A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract.  Medical and dental benefits, 18 days’ annual leave and the use of library facilities will be provided where applicable.  The School also provides staff development opportunities.

Applications:  Please send application quoting the reference number to the Human Resources Unit, HKU SPACE, Suites A & B, 12/F, United Centre, 95 Queensway, Admiralty, Hong Kong.  You may apply online or download an application form at http://hkuspace.hku.hk/jobs or request one by fax (852) 2540 3271.

The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE.  Applicants not contacted within eight weeks from the closing date may assume that their applications are unsuccessful.  Unsuccessful applications will be kept for a maximum period of 24 months.

Closing Date for Applications: 03 December 2024

Posted on: 20-Nov-2024

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