Executive Assistant II in the Accommodation and Facilities Unit   [RF: 2024/25-FT-280-JDB]

Duties:  The appointee will be responsible for providing room booking services, such as handling of enquiries, processing of booking requests, data entry, room allocations, examination venues arrangements; liaising and coordinating with internal and external parties on room booking issues; compiling statistical reports regularly; maintaining an efficient filing system and performing general administrative duties or any other ad hoc tasks as assigned by his/her supervisors. Overtime work will be required (including weekends and public holidays) where necessary.

Requirements:  (a) (i) Level 2 or equivalent or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or equivalent; or (ii) Level 2 / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent; and (b) met the language proficiency requirements of Level 2 or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent.   An Associate Degree or a Higher Diploma will be an advantage.  Candidates should have good written and spoken English and Chinese (both Cantonese and Putonghua), proficiency in computer skills including Microsoft Office and Chinese word processing.  The appointee should be a good team player with excellent interpersonal skills.  He/She should have the abilities to work under severe time pressure independently, be attentive to details and willing to take up responsibilities.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience.  The contract will normally be for 2 years with the possibility of renewal subject to review.  A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract.  Medical and dental benefits, 18 days’ annual leave and the use of library facilities will be provided where applicable.  The School also provides staff development opportunities.

Applications:  Please send application quoting the reference number to the Human Resources Unit, HKU SPACE, Suites A & B, 12/F, United Centre, 95 Queensway, Admiralty, Hong Kong.  You may apply online or download an application form at http://hkuspace.hku.hk/jobs or request one by fax (852) 2540 3271.

The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE.  Applicants not contacted within eight weeks from the closing date may assume that their applications are unsuccessful.  Unsuccessful applications will be kept for a maximum period of 24 months.

Closing Date for Applications: 14 April 2025

Posted on: 31-Mar-2025

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