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    Temporary Executive Officer in the Institutional Advancement Unit   [RF: 2025/26-FT-212-JDB]

     

    Duties: The appointee will provide essential support to the planning and execution of the School's 70th Anniversary celebratory initiatives scheduled for 2027.  The main duties include but are not limited to the following:

    • Assist in the overall coordination and logistical management of major anniversary events;
    • Support the 70th Anniversary Working Group and Gala Dinner Committee by coordinating with various internal units, alumni leaders, and external partners to ensure the successful delivery of events;
    • Contribute to the development and rollout of branding and publicity initiatives, such as the commemorative logo, tagline, and promotional materials;
    • Liaise between different stakeholders to ensure smooth coordination and communication across all anniversary-related projects;
    • Provide administrative support to help manage project timelines and resources, balancing the anniversary events with other parallel institutional priorities.

     

    Requirements:

    • A recognised degree with at least 4 years of relevant experience in event organisation, project coordination or committee support, preferably in a tertiary institution or sizeable organisation;
    • Proven experience in organising committee meetings, including meeting logistics, preparation of papers, minutes taking, documentation and follow up actions;
    • Solid experience in organising events and hospitality arrangements, including liaison with venues, guests, alumni and service providers;
    • The ability to support large scale events involving multiple stakeholders and tight timelines;
    • A mature, self-motivated and well organised working style, with the ability to manage multiple tasks and perform under pressure;
    • Good documentation, presentation and writing skills, with strong command of written and spoken English and Chinese;
    • Proficiency in common office applications and relevant digital tools to support coordination, reporting and promotional work;
    • Experience and skills in the use of AI tools and applications will be an advantage.

     

    Terms of Appointment: Salary placement will be commensurate with qualifications and experience.  The contract will be on a temporary basis for 1 year.

    Applications:  Please send application quoting the reference number to the Human Resources Unit, HKU SPACE, Suites A & B, 12/F., United Centre, 95 Queensway, Admiralty, Hong Kong.  You may apply online or download an application form at http://hkuspace.hku.hk/jobs or request one by fax (852) 2540 3271.

    The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE.  Applicants not contacted within 8 weeks from the closing date may assume that their applications are unsuccessful.  Unsuccessful applications will be kept for a maximum period of 24 months.

    Closing Date for Applications: 18 May 2026

    Posted on: 04-May-2026

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