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    Executive Officer in the Registry Affairs Unit   [RF: 2026/27-FT-067-JDB]

     

    Duties: The appointee will serve in the SCORE Team of the Registry Affairs Unit and support the administration, maintenance and continuous enhancement of student and course administration systems and related digital initiatives.

    Major duties include:

    • supporting systems and projects relating to student admission, enrolment, payment, attendance, and seminar and workshop administration;
    • processing system setup and update requests, and liaising with stakeholders on academic programme structures and workflow requirements;
    • supporting business process reviews and system enhancement initiatives in collaboration with IT Services and other Units;
    • preparing and updating user manuals, policies and guidelines;
    • coordinating user acceptance tests, training and internal communications;
    • supporting data cleansing and data integrity work;
    • providing system and operational support to assigned Colleges and Units;
    • supporting Greater Bay Area-related development and other strategic initiatives;
    • performing other duties as assigned.

    Requirements: Candidate should have a Bachelor’s degree with at least 4 to 5 years of relevant experience in administration, data analysis, system implementation and/or system support, preferably in the higher education or continuing education sector.  Experience in ERP systems, PeopleSoft Campus Solutions or other student record management systems, will be an advantage. Candidates should possess strong IT proficiency, analytical ability and problem-solving skills. They should demonstrate attention to details and the ability to work independently and collaboratively with a diverse range of stakeholders. A good command of written and spoken English and Chinese, including Putonghua, is required. Experience and skills in the use of AI tools and applications will be an advantage.

    Terms of Appointment: Salary placement will be commensurate with qualifications and experience. The contract will normally be for 2 years with the possibility of renewal subject to review. A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract. Medical and dental benefits, 18 days’ annual leave and the use library facilities will be provided where applicable. The School also provides staff development opportunities.

    Applications: Please send application quoting the reference number to the Human Resources Unit, HKU SPACE, Suites A & B, 12/F., United Centre, 95 Queensway, Admiralty, Hong Kong.  You may apply online or download an application form at http://hkuspace.hku.hk/jobs or request one by fax (852) 2540 3271.

    The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE. Applicants not contacted within 8 weeks from the closing date may assume that their applications are unsuccessful.  Unsuccessful applications will be kept for a maximum period of 24 months.

    Closing Date for Applications: 19 October 2026

    Posted on: 05-Oct-2026

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